Use List view types

List views show the same tasks in different layouts. The best view depends on what you are doing: fast task capture, status review, schedule planning, date review, sequence review, or field comparison.

Looking for the app-level Calendar? Use Plan work on calendars when you need My Calendar, Team Calendar, Google Calendar or Outlook Calendar events, or cross-Space schedule planning. This article covers saved view types inside one List.

This article compares view types and explains why Filter, Sort, Group, and view-specific tools differ by view.

Before you start

• You must have access to the List.
• The view type must be available for the Space and your plan.
• Date-based views are most useful when tasks have start dates, due dates, or date ranges.
• View settings access is required to save view-level changes.

View Comparison

View	Best for	Key controls	Filter	Sort	Group
Checklist	Simple task execution and fast review.	New Task, Quick Task, task rows, Filter, Sort, Group.	Yes	Yes	Yes
Board	Visual review by status, priority, section, or date bucket.	Columns/groups, Quick Task, Today for due-date boards.	Yes	Yes	Yes
Timeline	Date-based planning across work.	Date buckets, Today, task cards.	Yes	Yes	Yes
List Calendar view	Day/week/month/agenda planning for tasks in this List.	Today, previous/next, date range, calendar view switcher, unscheduled tasks.	Yes	No	No
Gantt	Schedule sequence and dependency-aware planning.	Today, Expand all, Collapse all, day/week/month/quarter/year scale.	Yes	No	No
Table	Field-heavy editing and comparison.	Table Settings, visible columns, column order, Filter, Sort, Group.	Yes	Yes	Yes

View Reference

Checklist view

Use Checklist view for fast execution.

Best when:

• You need a straightforward list of tasks.
• Users are adding tasks quickly.
• You want to scan names, status, owner, due date, or priority.
• You need grouping without a visual board.

Typical controls:

• + New Task
• + Quick Task when visible
• Filter, Sort, Group
• Bulk actions after selecting tasks

Board view

Use Board view when task state matters visually.

Best when:

• Work moves between statuses.
• Priority or section buckets matter.
• You want a drag-friendly visual layout.
• You need quick task capture inside a group.

Board grouping can use Status, Priority, Section, or due-date buckets when available. Due-date boards can show a Today button and date-specific group behavior.

Timeline view

Use Timeline view for date-based planning.

Best when:

• You need to see work across time.
• Tasks have dates or date ranges.
• You want a date-bucket planning view without opening Calendar or Gantt.

Timeline uses a date-oriented board setup. If tasks have no dates, the view may appear sparse until dates are added.

List Calendar view

Use List Calendar view when the date is the primary review path for tasks in one List.

Key controls:

• Today
• previous and next navigation
• date range text
• view switcher such as Year, Month, Week, Day, and Thirty days when available
• Unscheduled when tasks without dates exist
• Calendar Settings

List Calendar view does not show Sort or Group controls because the calendar layout controls date placement.

Gantt view

Use Gantt view when schedule sequence matters.

Key controls:

• Today
• Expand all
• Collapse all
• timeline scale: Day, Week, Month, Quarter, Year
• task rows and bars
• task open actions when you have edit access

Gantt view does not show the List Sort or Group controls. It uses schedule-specific controls instead.

Table view

Use Table view when you need a spreadsheet-like task review.

Best when:

• You need to compare many task fields.
• You want to show or hide fields.
• You need column ordering.
• You are cleaning up data.

Use Table Settings to hide fields and reorder visible columns. The task name field remains required and is not hidden in the table settings list.

Choosing The Right View

If you need to…	Use this view
Capture tasks quickly	Checklist
Review by status or priority	Board
Plan around dates without a full schedule chart	Timeline
See what is due on specific days in this List	List Calendar view
Review schedule sequence and time scale	Gantt
Compare or clean up fields	Table

Troubleshooting

A view type is missing

• Symptom: You cannot create or select a specific view type.
• Cause: The view may be unavailable for your role, plan, App Settings, or current List state.
• Resolution:
  1. Check whether the view appears locked in + List View.
  2. Ask a Space admin to confirm App Settings and plan availability.
  3. Use another available view until access is updated.

List Calendar view looks empty

• Symptom: List Calendar view has few or no tasks.
• Cause: Tasks may not have dates, filters may hide tasks, or unscheduled tasks may be separated.
• Resolution:
  1. Open Unscheduled if it is shown.
  2. Clear filters.
  3. Add dates to tasks that should appear on the calendar.
  4. Check the selected date range.

Gantt looks incomplete

• Symptom: Gantt does not show the expected task schedule.
• Cause: Tasks may lack dates, filters may be active, or parent/child rows may be collapsed.
• Resolution:
  1. Select Expand all.
  2. Clear filters.
  3. Add start and due dates to tasks.
  4. Adjust the Day/Week/Month/Quarter/Year scale.

Sort or Group is missing

• Symptom: Sort or Group is not visible.
• Cause: List Calendar view and Gantt do not use List Sort/Group controls. Due-date board grouping can also hide the group selector.
• Resolution:
  1. Switch to Checklist, Board, Timeline, or Table if you need Sort/Group.
  2. Use the view-specific date controls in List Calendar view or Gantt.
  3. Check whether the current view is grouped by due date.

FAQ

Do views change task data?

Views change how tasks are displayed. Task data changes only when you edit task fields, move tasks, or run actions that update tasks.

Which view should be the default?

Use the view most users need first. Many teams use Checklist for execution, Board for status review, and Table for field cleanup.

Can I use multiple views for the same List?

Yes. Multiple saved views are the intended way to support different review needs without duplicating tasks.