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Tasks

Copy Task links and troubleshoot access

A Task link is a direct shortcut to a Task inside the signed-in app. It helps teammates open the right work item quickly, but it does not make the Task public and does not bypass access checks.

Before you start

  • You must have access to the Task to copy its link.
  • The recipient must sign in with the correct account.
  • The recipient must belong to the correct Space.
  • The recipient must have access to the containing List or related item.
  • If the List, saved view, or Task is private, the recipient must be included in private access.
  • Changing access requires the matching settings or sharing access.
Link/actionWhat it doesWhat it does not do
Copy URLCopies a signed-in app link to the Task.Does not make the Task public.
Task row more actionsCan expose Copy URL when available.Does not grant missing access.
Task dialog more actionsCan expose Copy URL from the open Task.Does not bypass private access.
Public List/Doc/Whiteboard linkOpens a supported public read-only page when published.Does not apply to normal Task links.
  1. Open the Task or Task row more actions.
  2. Choose Copy URL.
  3. Send the link to the intended teammate.
  4. The teammate opens the link while signed in.
  5. The app checks account, Space, List, private item, and role access.

Expected outcome: The recipient opens the Task only if their account already has access.

  1. Open the Task or row more actions.
  2. Choose Copy URL.
  3. Send the link to the intended teammate.
  4. Include the Space and List name when the teammate works across multiple Spaces.
  1. Confirm the teammate belongs to the Space.
  2. Confirm the teammate can access the containing List.
  3. If the List, saved view, or Task is private, add the teammate first.
  4. Copy and send the Task link.
  5. Ask the teammate to confirm access.

Fix access before resending

  1. Confirm the recipient is signed in with the expected account.
  2. Confirm the recipient is in the correct Space.
  3. Open the List, saved view, or Task sharing settings when available.
  4. Add the recipient if private access is required.
  5. Ask the recipient to refresh and reopen the link.

Troubleshooting

Recipient sees no access

  • Symptom: A user opens the Task link but sees no access or cannot find the Task.
  • Cause: The user may be signed in with the wrong account, missing from the Space, blocked from the List, excluded from private access, or missing role permissions.
  • Resolution:
    1. Confirm the recipient is signed in with the intended account.
    2. Confirm the recipient belongs to the Space.
    3. Confirm the recipient has access to the containing List.
    4. Add the recipient to private List, saved view, or Task access if needed.
    5. Ask a Space admin to review role permissions if access still fails.

Copy URL is missing

  • Symptom: You cannot find the Task copy-link action.
  • Cause: The action may be hidden in the current layout, unavailable for the current surface, or restricted by access.
  • Resolution:
    1. Open the full Task dialog.
    2. Check Task more actions.
    3. Check row more actions in the List.
    4. Ask an authorized user to copy the link if your access is limited.

Recipient expected a public page

  • Symptom: The recipient expects the Task link to open without signing in.
  • Cause: A copied Task link is not a public sharing link.
  • Resolution:
    1. Use a supported public List, Doc, or Whiteboard link when external review is needed.
    2. Add the user to the Space when they need to work with the Task directly.
    3. Confirm the intended sharing method before sending sensitive work outside the team.

FAQ

No. A copied Task link is only a shortcut. The recipient still needs the right account, Space, List, private item, and role access.

Can I share one Task without sharing the whole List?

Use the available private access controls for that Task, saved view, or List. If Task-specific sharing is not available for your current setup, grant access through the containing List.

Use a public List link only when you intentionally want external viewers to review shared List content without signing into the Space.