Open a shared List

A shared List link opens a public read-only list page. Use it when an external viewer needs to review tasks or progress without joining the Space.

Public List viewers can:

1. Open the public /list/… URL.
2. Review the list title.
3. Review visible tasks and included fields.
4. View the shared list in the configured view style when supported.
5. Scroll through the public page on desktop or mobile.

Public List viewers cannot create, edit, archive, delete, change settings, manage views, use member-only menus, or save list changes.

Before you start

• The list owner or editor must enable Publish to web for the list.
• The public link must be active.
• The list must not be archived or deleted.
• The viewer needs the correct /list/… URL.
• The public page requires network access.

How public sharing works

1. The list owner publishes the list.
2. The owner copies the public list link.
3. The viewer opens the link in a browser.
4. The app loads the public list data.
5. The viewer reviews the list in read-only mode.

Expected outcome: The viewer can inspect the shared list without signing in or changing it.

Public Visibility Reference

Area	Public viewer behavior
List title	Visible when the public list loads.
Tasks and subtasks	Visible when included in the public response and not hidden by the shared view.
Statuses, priorities, sections, tags, and assignees	Can appear when included in the list data and current view.
Checklist, board, timeline, calendar, gantt, or table views	Can render in read-only mode where the shared list supports the view.
Create buttons, task edit menus, row actions, view settings, import/export, and sharing controls	Hidden or disabled for public viewers.
Time tracking, comments, member-only menus, and private context	Not available from the public page.

Open the shared List

1. Open the public List link you received.
2. Wait for loading to finish.
3. Confirm the list title matches the expected work.
4. Review visible tasks and fields.
5. Ask the sender for a new link if the page shows missing content.

Use the right link format

A public List link starts with /list/. A signed-in app link starts with /p/l/ and may require Space membership and permissions.

Understand disabled actions

Disabled or missing actions are expected. Public List pages are for review only. Ask to be invited to the Space if you need to edit, comment, change views, or manage tasks.

Troubleshooting

The List does not open

• Symptom: The page shows missing content.
• Cause: The public link may be inactive, incorrect, archived, deleted, or no longer shared.
• Resolution:
  1. Ask the sender to confirm Publish to web is still on.
  2. Ask them to copy the public link again.
  3. Confirm the URL starts with /list/.
  4. Ask whether the list was archived or deleted.

The List opens but actions are disabled

• Symptom: You can view the list but cannot edit tasks or settings.
• Cause: Public List pages are read-only.
• Resolution:
  1. Review the visible information.
  2. Ask the owner to make changes.
  3. Ask to be invited as a member if you need edit access.

The List content looks incomplete

• Symptom: Some tasks or fields are missing.
• Cause: The shared view may not include those fields, private context may be excluded, or the wrong list was shared.
• Resolution:
  1. Ask the sender to confirm the shared list and view.
  2. Ask for a refreshed public link.
  3. Ask to be added to the Space if you need deeper access.

FAQ

Do I need an account to open a public List?

No. Public List links are intended for external viewing without sign-in.

Can I comment on tasks from a public List?

No. Public List pages are read-only.

Why did a link that worked earlier stop working?

The sender may have turned off public sharing, changed the custom URL, archived the list, or deleted it.