Share work outside the app

Sharing lets you make selected lists, docs, and whiteboards available outside the signed-in app. Use public links when someone needs read-only review access without becoming a Space member.

Use sharing when you need to:

1. Publish a list, doc, or whiteboard to a public read-only page.
2. Copy a public link for an external reviewer.
3. Customize the public URL when allowed.
4. Turn public access on or off.
5. Use private member sharing when only Space members should have access.
6. Troubleshoot public pages that show missing content.

Terms you may see:

• Public link is a web URL that opens a read-only page.
• Publish to web controls whether the public link is active.
• Copy link copies the current active public URL.
• Customize URL changes the public slug when your plan and permission allow it.
• Private member sharing gives selected Space members access without making the item publicly reachable.
• Public viewer is anyone opening the public URL outside the signed-in app.

Sharing Help Topics

• Create and manage public links
• Open a shared List
• Open a shared Doc
• Open a shared Whiteboard
• Troubleshoot public access

Before you start

• You need settings access for the item you want to share.
• The app must be online to create, update, customize, or disable a public link.
• Public sharing and custom URLs can depend on plan availability.
• The item must not be archived or deleted.
• Public list, doc, and whiteboard pages are for viewing, not editing.

How public sharing works

1. Open the list, doc, or whiteboard.
2. Open the item share settings.
3. Turn on Publish to web.
4. Wait for the public URL to be created.
5. Select Copy link.
6. Send the link to the intended viewer.
7. Turn off Publish to web when public access should stop.

Expected outcome: Anyone with the active public link can open the read-only public page while the item still exists and public access remains enabled.

Public URL Reference

Item type	Public URL format	What the viewer can do	What the viewer cannot do
List	/list/…	Review the shared list view, visible tasks, and included fields.	Create, edit, archive, delete, change settings, or manage views.
Doc	/doc/…	Read the published document content.	Edit, comment, restore versions, or manage sharing.
Whiteboard	/whiteboard/…	Review the canvas; pan or zoom where supported.	Edit the canvas, collaborate live, or open member-only tools.

Older whiteboard links may start with /flow/…; new copied links should use /whiteboard/…

Choose public or private sharing

Use a public link when:

• The viewer is not a Space member.
• The content is safe for external read-only review.
• The viewer does not need comments, edits, or member permissions.

Use private member sharing when:

• The viewer is a Space member or should become one.
• You need role-based access.
• The item should not be publicly reachable.
• The viewer needs editing or collaboration access.

Stop public access

1. Open the item share settings.
2. Turn Publish to web off.
3. Confirm the public page no longer needs to be available.
4. Tell viewers the old link is inactive.

Troubleshooting

A public page shows missing content

• Symptom: The viewer opens the link but sees a missing-content message.
• Cause: The link may be inactive, the URL may be wrong, the item may be archived or deleted, or the public URL may have changed.
• Resolution:
  1. Open the original item in the app.
  2. Confirm Publish to web is on.
  3. Confirm the item is not archived or deleted.
  4. Copy the link again.
  5. Send the newly copied link.

Share controls are disabled

• Symptom: Publish, Copy link, or Customize URL cannot be used.
• Cause: You may be offline, lack settings access, or the plan may not include the action.
• Resolution:
  1. Confirm the app is online.
  2. Ask a Space owner/admin to confirm your access.
  3. Ask a billing admin to confirm plan availability if an upgrade prompt appears.

FAQ

Do public links require sign-in?

Public list, doc, and whiteboard links are intended to open without sign-in.

Can public viewers edit shared work?

No. Public pages are read-only.

Can public access be stopped later?

Yes. Turn off Publish to web from the item share settings.