Log and review time

Time logging has two paths: start a live timer while working, or add a manual entry after the work happened. Both paths create task-linked time entries that can be reviewed later.

The procedures below cover how to:

1. Start or stop an active timer.
2. Add manual time for completed work.
3. Change the task or subtask connected to an entry.
4. Edit duration, start time, stop time, notes, tags, or billable state.
5. Review totals by user and date.
6. Delete an incorrect entry.

Field Reference

Field or control	What it does
User	Owner of the time entry. Users with settings access can choose another member.
Task/Subtask	Work item that receives the time entry.
Start timer	Starts a live timer for the selected task.
Stop timer	Ends the active timer and saves the time window.
Duration	Shows tracked time and accepts typed durations such as 3h 30m.
Start/Stop	Sets the exact time window for manual or edited entries.
Notes	Adds context about what was done.
Tags	Adds reporting or filtering labels.
Billable	Marks the entry as billable. Off means non-billable.
Open task	Opens the connected task for context.
Delete	Removes an entry when your role allows it or the entry belongs to you.

Start a live timer from a task

1. Open the task you are working on.
2. Select the timer play action.
3. Add optional notes.
4. Turn Billable on if the time should count as billable.
5. Select Start.
6. When work stops, select the stop action.

Expected outcome: The app records the active time window as a time log.

Add a manual time entry

1. Open Timesheets or the task time entries area.
2. Select Create time log.
3. Choose the user if your role allows it.
4. Choose the task or subtask.
5. Set duration or start/stop time.
6. Add notes if needed.
7. Add tags if your team uses them for reporting.
8. Turn Billable on or off.
9. Select Add.

Expected outcome: A completed time entry is saved against the selected task or subtask.

Search for the task or subtask

1. Open the task picker.
2. Search by task name.
3. Select a task or subtask from the results.
4. Use scrolling to load more results when available.

The picker can search the current Space or broader accessible work depending on where the time entry form was opened.

Edit a time entry

1. Open the entry from Timesheets or the task time entries area.
2. Change the user if your role allows it.
3. Change the task or subtask if the time was linked incorrectly.
4. Edit duration or start/stop time.
5. Update notes, tags, or billable state.
6. Close the editor after changes save.

Review totals

Timesheet entries are grouped by user and date. Review:

1. Total tracked time.
2. Billable time.
3. Non-billable time.
4. Estimated time when available.
5. Remaining time when tracked time is below estimate.
6. Exceeded time when tracked time is above estimate.

Delete an incorrect entry

1. Find the entry in Timesheets or the task time entries area.
2. Use the delete action.
3. Confirm only if the entry should be removed from totals.

Validation And Permissions

• Manual entries need a selected task or subtask.
• Invalid time windows cannot produce useful totals.
• Users can delete their own entries when allowed.
• Users with time tracking settings access can manage entries for others.
• If you cannot edit an entry, the app shows a no-access state.

Troubleshooting

Timer is already running

• Symptom: You see an active timer when trying to start another timer.
• Cause: One live timer is already active for you.
• Resolution:
  1. Open the active timer.
  2. Stop it if that work is complete.
  3. Start the next timer.

Add does not save the entry

• Symptom: The manual entry does not save.
• Cause: The task may be missing, the time window may be invalid, or your role may not allow time logging.
• Resolution:
  1. Select a task or subtask.
  2. Confirm start and stop time.
  3. Confirm the owner.
  4. Ask a Space admin to check time tracking access.

Totals look wrong

• Symptom: Tracked, billable, non-billable, remaining, or exceeded totals do not match expectations.
• Cause: An entry may be under a different task, user, date, Space, or billable state.
• Resolution:
  1. Open entries by user and date.
  2. Check each suspicious duration.
  3. Confirm billable state.
  4. Open the connected task and review its entries.

FAQ

Should I use timer or manual entry?

Use the timer during active work. Use manual entry when recording time after the work happened.

What duration formats are accepted?

The duration editor accepts common typed values such as hours, minutes, and seconds, for example 3h 30m.