Plan visually with Whiteboards

Whiteboards are visual canvases for brainstorming, diagrams, planning, and sketches inside a Space. Use a Whiteboard when a written Doc or task List is not the best way to explain relationships, options, or a draft plan.

Use Whiteboards to:

1. Brainstorm ideas before the plan is structured.
2. Draw diagrams, flows, and relationships.
3. Collaborate visually with people who have access.
4. Share a read-only public canvas when public sharing is enabled.
5. Restore earlier versions when needed.

Whiteboard Articles

• Create and edit Whiteboards
• Share, archive, delete, and restore Whiteboards

Before you start

• You need access to the Whiteboard or the Collection/folder where it lives.

• Creating or editing a Whiteboard requires create or edit access.

• Collaboration and uploaded assets require network connectivity.

• Public links and private access controls depend on Space settings, plan availability, and permissions.

• Mobile and touch devices work best for quick review or simple edits.

• Large canvases can be harder to navigate on small screens.

Troubleshooting

Whiteboard is read-only

• Symptom: You can open the canvas but cannot edit objects.
• Cause: You may have view-only access or the Whiteboard may be opened through a public read-only link.
• Resolution:
  1. Confirm you are in the signed-in app, not a public viewer.
  2. Ask the owner or Space admin for edit access.
  3. Refresh after access changes.

Canvas changes do not sync

• Symptom: Collaborators do not see updates.
• Cause: Network connectivity, stale session state, or access mismatch can block sync.
• Resolution:
  1. Confirm all collaborators are online.
  2. Confirm everyone opened the same Whiteboard in the same Space.
  3. Refresh after a short wait.